A month ago I caught up with some friends for a drink and a chat to set the worlds to rights. I should explain that means we had a really good chat about everything that was bugging us and shared our various opinions on how to go about fixing it. Back home in Scotland, it's a great pastime, in part I think as a way of venting and letting off steam ...

When we start talking to organisations about the use of checklists in their operations to ensure nothing gets missed and what needs to get check or inspected gets, well, checked and inspected we get a lot of push back. It's accepted that checklists are prevalent in HR for things like inductions, health and safety programs have no end of checklists ...

The management review is possibly one of the most useful parts of the entire standard yet it's also one of the most underused! ISO9001:2015 Clause 9.3 is all about the requirements for that management review and the very 1st part 9.3.1 gives us a bit of a general overview of the point of the clause.   General Expectations of the Managemen...

Martin looked at the calendar on his wall and back to the invite on the screen to the off-site review. That can't be right he thought, we only just had an off-site to figure out this strategy stuff. He cast his mind back to the 2 days they had spent at the Hermitage Hotel in Mt Cook Village, it had become one of his favourite places on earth, the w...

When we talk to people about ISO9001 there are a few things that come up as the reasons not to do it, one is the need to document things, the other is around non-conformance and the final one is always the need for doing internal audits. Typically, I get told we fail enough external audits to know what we need to fix anyway! Or worse – we never fai...

The Problem One of our ISO9001 clients was struggling to collect customer satisfaction data from all their customers, they have over 50 active clients! They were concerned that they were not having meaningful conversations with their clients about issues that mattered to them rather than wasteful generic discussions that while they solved some issu...

Let's face it if you are working through ISO9001:2015 you already know that you need to monitor, measure, analyse and evaluate your quality management system, we talked about it way back in Clause 4.4 and again in Clause 6.2. You already understand why it's important so why is it here again in ISO9001:2015 Clause 9.1.1? I guess you could look at th...

I have a question for you to think about this week. How often have you had a conversation with a colleague, a staff member or perhaps even your partner where you left feeling sure they knew what to do, what you wanted, what was expected yet that's not how they felt? Let me ask it another way, how often do you feel frustrated because something wasn'...

Unless you are operating in some mystical nirvana the reality is at some point you are going to have rework in your organisation, you have rework because you have a non-conforming output and so ISO9001:2015 has some requirements for you to meet in order to ensure that you control these adequately. The other thing that tends to happen around non-con...

People never seem to pay attention or understand what's being said, why do I have to keep repeating myself? We have said that our culture is X or that our priority is Y it was perfectly clear! I hear this time and again from leaders at all levels in organisations so often I'm losing count. Frequently it's backed up with I've told people this, we me...

What is the signal within your organisation that your product or service is ready to be handed over to the customer? That is essentially the question that ISO9001:2015 is asking in Clause 8.6 – Release of Products and Services. Previously we have talked about verification and validation of your product or service to ensure that it meets the end use...

Lighthouses have got to be one of the most magical of buildings ever created, I love them. They stand against the mighty elements, the wind, the rain, the hail, the sun and everything else the environment has to throw at them. They stand firm, throwing out the vast illumination to light the way, showing where is safe and what isn't. The lighthouses...

Have you ever had one of those days when you are working through something you have done many times before only for someone to say, oh hey we changed how we do that, or we don't use those parts now we changed that? Frustrating isn't it? It's also pretty wasteful as it can create a bunch of rework or worse useless products or services no one wants o...

When people talk about lean there are so many areas that are discussed, there are of course all the tools – 5s, Kanban, load balancing (Heijunka), mistake proofing (poka-yoke) Root Cause analysis with things like fishbone diagrams, A3 problem solving, Andon systems, Gemba walks, Kaizen and so the list goes on, there is the history of it and what it...

ISO9001:2015 clause 8.5.5 – Post Delivery Activities is as the name suggests, all about how you support your customers after they get their hands on your products or services. Before going too much further just pause for a second and think about the time when you have bought say a car or a new cell phone and you wanted to follow up support for it, ...

One of the fundamental elements of lean is to create pull in the system, so what does that mean? Well lets first agree what we mean when we talk about push systems and the challenges that they create and about what the heck grab is!   A Push System  Most of the time when you hear people talking about push systems, they are describing make...

Preservation may sound like an unusual thing to talk about when it comes to ISO9001:2015 but that's exactly what clause 8.5.4 is all about and as is the tendency for this standard it's a small clause, only 20 words in fact, and a short note to give some hints, surely that can't be a big deal then?... well it is and here's why. Clause 8.5.4 is 100% ...

Just before Christmas, I got my 1st pair of reading glasses, this was after much persuasion from my wife and daughter that something wasn't as good as it could be with my vision. The key hint apparently was me running out of arms length when reading books, reading labels on food for ingredients went a while before that.  I was actually pretty ...

When I worked in subcontract electronics, we build products for a great range of organisations and a great range of industries. One of the challenges there is making sure you test things properly before you ship them both electrically and mechanically where a specific fit is required. Sometimes we would build the test gear and sometimes the custome...

Clause 8.5.2 of ISO9001:2015 is a very brief section which outlines the need for the organisation to (it's got that Shall word in it again meaning you must) be able to identify and trace their products and services, it's brief but important, here's why.   Identification Let's start with identification since you would find it tricky to trace an...

"What If?" are magical words, they are the first words of endless possibilities and adventures. If people in history had never asked "What If?" we wouldn't have achieved so many things, no discovery of different continents, no flying in planes round the globe or setting foot on the moon. We would not have radio, computers, phones, electricity, mobi...

I get asked frequently to explain what lean is about or find myself explaining to a management team that it's certainly not about reducing headcount. It's about continuous improvement in every area of the organisation, it's not a manufacturing thing, it's a business thing, it's a strategy. In each case I come back to the same 4 words which are at t...

Over last 6 months or so I've been playing with Google 's GSuite (disclaimer..I'm a MIcrosoft fan having lived through Windows 3.11 and so many revisiosn of office it's scray) to do a number of things for a client who is a user including building an ISO9001 system with it but in talking to some friends on a Lean group I'm in on WhatsApp&n...

We were recently invited to take part in a webinar with the Craig from Mango to talk about continuous Improvement and how a little can go a long way. When it comes to Continuous Improvement there seems to be a belief that you have go large if you want to have any major impact on your organisation. You don't! In fact, more than that, you s...

Change in any form can be challenging, some people find big changes are scary, for some people it's really stressful. Part of the reason apparently is how our brains have developed over the many thousands of years we have been around, in fact your brain is designed to respond to change by triggering your fear response, the fight or flight response ...

You have just noticed that people all around you are making changes to things, they keep tweaking and tweaking them to get "improvement" but they are moving away from what's written down on the paperwork, yes if you standardised the bolts to one size it would be quicker but that's not the point you have rules! We understand, the last thing you want...

Up till now Section 8 of ISO9001:2015 has been really dealing with the planning of the provision of your products and services, in clause 8.5 however that changes to the actual delivery of your products and services and there is a bit to think about here, thankfully you have been working through all the previous clauses in which case this part is e...

Free Template - 5s Red Tag and Red Tag Register Template   This template is set up to let you print out your own Red Tags as you need them (i.e. Just in Time) for use in your 5s program. We have also bundled a register to keep track of all those Red tags and some reporting tools so you know how your program is operating.. all FREE Li...

It sounds counter intuitive doesn't it, if you want to improve your quality and your productivity it's best if you just stand still for a while. Surely you need to be running around doing things, having meetings, inspecting things, checking things, gathering lots and lots of data, maybe even a white board session with your best Ishikawa Diagram (fi...

How many times have you had issues with your suppliers or contractors and the root cause of that issue turned out to be that they just didn't have the right information or clear information from your organisation? It happens more often than people care to admit yet there is no need for this to happen if you actually take a bit of time and think abo...

I was talking to someone the other day about gardening in their organisation, I must admit it got a bit of a "are you mad" look which was fair. However, when you think about it there are similarities. After all as a leader, your role is to grow your people so let's think about it for a moment or two.  Room To Grow  Plants need room to gro...

How often have you left a meeting feeling sure that everyone was on the same page, you were all clear about what was agreed, who was responsible for what and when it was to be done only for all to fall apart 20 minutes after the meeting? Sadly, it's not unusual, and it's one of the biggest areas of frustration within many organisations, leading to ...

 ISO9001:2015 Clause 8.4.2 is all about expanding on what type of controls and the extent that you need to manage these controls on your suppliers to ensure that they meet the necessary requirements to deliver you good products or services in line with your requirements and that their processes don't adversely impact your products or services....

ISO9001:2015 takes a fairly decent step forward in how it handles or rather requires you to handle your Supplier Management within your Quality Management System. It used to be that you just needed a list of your suppliers and to be honest not too much else, it's changed a bit from that. Clause 8.4 is all about the new requirements on organisations...

I have a question when I work with teams about how long it would take them to save at least $20,000 in their organisation, normally this results in answers of killing meetings or big bang events. When people think of lean improvements it tends conjure thoughts about big bang events that transform the organisation over a short period of time which i...

How do you set the price of your products? It seems like a simple question yet like everything there are multiple answers to this question depending on which organisation you ask or indeed if you ask the accountant, the engineer, the marketing guy or the sales lady. As an engineer, I know that the sales team always want the lowest price f...

How do you feel when you hit the situation when you have to say those dreaded words... "I Don't Know"? and why are they dreaded words in the first place, what makes it hard for some to say "I Don't Know" while others seem to manage it quite well?Don't get me wrong if you are saying "I don't know" every day while doing your job and it's about things...

ISO9001:2015 clause 8.3.5 Design and Development Outputs can sometimes cause confusion on it's purpose. It is not about the actual product that is being designed but about the outcome of the design process, a design drawing or CAD model for example. Requirements of the Design & Development Output Clause   The aim of this section is to ensu...

Start talking about lean and almost everyone starts thinking about waste elimination, which is good, mostly. You see what they are usually talking about is removing non-value-added tasks and activities which is certainly important and if that's all you did you would most certainly move forward. From a lean perspective we need to think about it...

Think about clause 8.3.4 Design and Development Controls within ISO9001:2015 as the Check section of the Plan Do Check Act (PDCA) loop. In earlier clauses of section 8.3 – (Design & Development of Products & Services) the organisation was required to carry out some detailed design & development planning and to look at the assorted input...

You have done all the hard work, you have figured out the purpose of your organisation, you have a vision for the future and are clear about your mission and you have developed your three sets of values (permission to play, core & aspirational) and they are all great values! Since everyone is aware these things and you talk about your values al...

In this second part of the discussion about ISO9001:2015 Section 8.3 we are going to look at section 8.3.3 of ISO9001:2015 which is all about the Design & Development Inputs to your product or service. The aim of this clause is simple, lets make sure you have considered everything you need to when designing your product or service  8.3.3 D...

Every organisation has challenges and areas where they need to improve, even the very best of them. The challenge is always figuring out what to work on and what not to work on or putting it in another way what are the Good things to work on and what are the Great things to work on. The aim is to only work on the great things rather than just work ...

ISO9001:2015 Clause 8.3 is all about how your organisation carries out it's design and development of products and services. Now obviously if you do not actually carry out any design or development work then this section is not applicable to you and you are allowed to exclude it from your ISO9001:2015 system, however your request for exclusion will...

It's been a busy time of it of late balancing commitments at work and at home. Between on-boarding some really exciting new clients, working with our existing clients on some really interesting challenges, of course the obligatory paperwork elements and developing a great new Lean Administration workshop as well it's all go. Then of course there is...

My daughter is 9, I joke that she's 9 going on 19! There are many reasons I'm proud of my daughter, too many to list here but her inquisativeness is fantastic and when I started the I actually got her busienss cards made saying "Trainee Big Boss" as a bit of a joke but she's taken a keen interest in things as we went along. So I want to share ...

We are really excited about the launch of our new Operational Excellence Level 1 Program specifically designed to help New Zealand SME improve their day to day operations while at the same time training and developing both their current and future leaders of the organisation. What's really great is that this course has been appr...

When we get the call from new or even existing clients eager to start their lean journey they are always desperate to get started. They have heard from friends, colleagues, industry bodies and magazine articles what it is all about and so they know what they have to do and so just want to get started. Invariably however, when we ask what their...

Value stream mapping is a phrase that gets banded around in lean quite a lot, "Oh you should map that process" "have you VSM'd that?" and a hold host of other phrases (I quite like to ask if "you have mapped the value of a process" or variations on that). You will hear it in pretty much any lean organisation or an organisation with aspirations to b...

One of the questions I get asked a lot about ISO9001:2015 is what they heck is the difference between a Process, a procedure and Work Instructions (sometimes also called Standard Operating Procedures). It's surprising how much gnashing of teeth, squabbling among teams and dents in office walls this issue causes, so here is you nice and simple break...