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We have all been to those off site 'strategic' meetings where you spend more time hiking through hills, playing golf, river rafting, falling off tables in the obligatory 'trust' exercises and, I'm sure, many more "Team Building" exercises I haven't even thought about. What a waste of precious time, don't get me wrong I'm not saying that team building isn't important, it is! In fact it's critical, but these types of exercises really don't add much to building your executive team or getting your business focused.
As Patrick Lencioni highlights, the Strategic Quarterly off site review meeting is too important to allow it to get tarred with the time wasting brush that so many of these session tend to, done correctly it really does set your company up for success. Think about how often you really get the chance to step away from the day to day & week to week issues, even lower level strategic issues that bog you down in the company and let you get to that 30,000 feet view of the business? That's the point of the Quarterly Off Site Review, it lets you look longer term and take a bigger picture view of the organisation as a whole.
There are a range of things you can cover and some of it is open to discussion and what works for you but here are the things you need to cover as a minimum
I know when was 'asked' to attend company off site sessions in previous organisations I had to spend hours writing papers and presentations and then we had to spend hours listening to each others presentations, it was tedious at best.
So where should you hold your meetings? Of course it should be in a golf course or an island paradise or perhaps Disneyworld... the answer to all of these things is no you shouldn't it should be held somewhere maybe an hour from where you are in a hotel or conference facility that is good enough to meet your needs and topped off by probably meal at a nice restaurant in town and that's it. Don't waste hours travelling to get somewhere only to turn up tired from the trip there.
The last part of the off site review is to agree what has been agreed to ensure that you are all on the same wavelength and also agree what is going to be communicated back, how and by where. This ensures everyone is clear with the reviews outcomes and that communication happens in a timely manner, it also helps to re-enforce to your teams that this wasn't just a 2 day jolly somewhere.
Your Quarterly Off Site Review needs to be set in the calendar, don't do it once then say well we may just do it in 6 months time as are pretty busy, are you ever really to busy to maintain your company? to ensure you are 100% on track? for the sake of 2 days a quarter you could have a clear, fully aligned executive team and a company actively working on the strategy.
If you need any support in implementing a quarterly off site or facilitating your meetings then click here to make an appointment and find out how we can help you Make Things, Better
You can also call John on 0211649739 to set up a meeting
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